• There have been complaints about the cold and condensation in the hall. The cold Winter has exacerbated the problem and the wall heaters appear to be less efficient than they were.
• FR reported that he was concerned about the large electric bill (£300) which he had received recently, given only £78 had been collected from the meter. It was thought that users maybe taking their own heaters along (although we have a 3K fan heater), which then run off the main supply and not through the meter. The kitchen in particular was deemed to be cold and damp and often this results in the crockery being wet for the next users. There was a complaint about the lack of cleanliness in the kitchen prior to a recent coffee morning.    
• It was thought that a dehumidifier could improve the situation. SB offered the loan of one and it was thought that the church had one which we could probably borrow on trial. 
• It was suggested that we should investigate putting in another meter to cater for usage of supplementary heating with possibly a time switch to provide some heating for a short time each day.
• Last year LD received a quote for replacing the heating:

             (a)    the upper hall - £1249 + VAT for 4 dimplex panel & 2 fan heaters

             (b)   the lower hall - £575 +VAT for 3 dimplex panel and 1 fan heater

• More quotes/advice from electricians should be sought.                                                     
• The hall is very old and obviously has no insulation in walls and (presumably) non in the roof space. JA offered her husband’s services to investigate the roof space and SW to look into the possibility of a grant towards insulating the roof space.
• 3 joiners have been approached to give quotes for replacing the door at the disabled entrance with wood and double glazed glass. So far only 1 quote has been received [£1600 plus painting cost]                                 
• FR to check with planning authorities as to an acceptable type of door.                              
• As regards cleaning, LD and JA will arrange to meet Mrs Butterworth on Tues. 9 March, whilst she is cleaning the hall. They will point out, that especially in the kitchen, the cleaning standards need to be raised, as a Health and Safety Inspector could visit at any time. It was felt that she is underpaid and has inadequate equipment. It was agreed that her wages would be increased up to £7.50 per hour. This could be an initial raise with the incentive of a further bonus. A review of tasks and some new essential cleaning equipment would be provided.
• Users will be made aware that the rooms and kitchen MUST be left clean & tidy with everything put away or they will be billed for cleaning.
• In view of the fact that some money needs to be spent on maintenance, LD/FR/SW will meet to set a budget and to prioritise the various items of expenditure, bearing in mind that eventually we hope to get a new hall.                                                                                       

• LD had emailed Carl Glynn for advice regarding procedures for hall usage. As a result, it was agreed that we must have a booking form for hall hire and give all users a copy of the Standard Conditions of Hire. Private hire will be billed after the event and regular users billed every 4 months or quarterly. LD/FR/SW will produce a booking form for our purposes. 
• LD to make enquiries from ‘The Performing Rights Society’ as we should have a licence to cover the 2 groups who use the hall with music for dancing.  (Update - licence now obtained £47 for 12 months)
• All groups using the hall have paid up to date, except the Brownies who owe £148 from 2007. This was due to an oversight but they currently have no money to pay. An agreement has been made with FR that they will pay asap. They are going to hold a fund raising coffee morning and it was agreed to waive the hall booking fee on that occasion.

FUND RAISING

• Spring Fair     Saturday 15 May      10.30 – 11.45 [with set-up on Friday evening 7pm]

• LD apologised for the lack of new information on our page of the web-site recently, and will  up-date the page a.s.a.p.                                                                                     
• It was decided to change the bank account from Nat. West to Barclays